Brokerage Services Coordinator

Brokerage Services Coordinator

Full-time

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision focused on people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, Stream completes billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. The firm's core values are: smart, honest, nice, and passionate.

About the Role

The Brokerage Services Coordinator provides hands-on administrative and transaction support to Stream's Office Tenant Representation brokers in the Miami office, keeping deals, documentation, and day-to-day operations running smoothly so brokers can stay focused on their clients. In addition to supporting the brokerage team, this role provides general office support to keep the local office running. This is an in-office role based in Miami, Monday through Friday during standard business hours.

This is an ideal fit for an organized, sharp self-starter who wants to build a career in commercial real estate operations, with room to grow into senior coordinator and transaction management roles over time.

Primary Responsibilities

Transaction Support

• Coordinate and schedule client property tours, in compliance with local Real Estate Commission guidelines
• Prepare and organize documents required to execute transactions, including listing agreements, commission agreements, leases, and sales agreements
• Gather lease details, including property data and commission structure, to prepare and submit broker deal sheets for commission payment requests
• Prepare and submit Property Transition Forms for newly awarded landlord representation assignments
• Ensure all lease transaction documentation is accurate, compliant, and fully executed by relevant parties
• Monitor contract milestones, lease expirations, and critical deadlines, following up with all parties to keep transactions on track
• Support population of Stream's internal listing databases (RE Applications) and maintain listings in external database (CoStar)
• Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up to ensure timely payment of commission and expense invoices
• Facilitate delivery of property information packages in response to Requests for Information (RFIs), Requests for Proposals (RFPs), and Letters of Intent (LOIs), ensuring deadlines are met

Business Development

• Coordinate client and broker engagement events, along with team gatherings
• Help organize and gather information needed for proposals, pitches, and presentations
• Partner with Marketing and Analysts to deliver pitch and proposal materials for new business pursuits, and help showcase available space within Stream-leased properties

Administrative Support

• Keep broker bios current and accurate
• Maintain lease and property files in Microsoft Teams and SharePoint environment
• Prepare agendas and gather materials for property ownership calls
• Coordinate leasing signage requests across the leasing team, Marketing, and vendors
• Serve as central point of contact and planner for the team's client and broker events, in collaboration with Marketing
• Gather, prepare, and distribute marketing materials, and act as liaison between brokers and Marketing on marketing campaigns
• Work within Stream brand guidelines to review and create outgoing property marketing materials, including flyers, proposals, tour books, maps, floor plans, and other sales materials
• Provide general office support to keep the local office running smoothly—including keeping common areas and supplies stocked, flagging items that need to be ordered, and handling small office-administrative tasks

Qualifications

• 2–4 years of relevant administrative or coordination experience, ideally supporting multiple people in commercial real estate or another professional-services environment
• Bachelor's degree a plus; equivalent experience will be considered
• Detail-oriented, organized self-starter who can set priorities, juggle multiple projects, and work independently in a fast-paced environment
• Reliable and resourceful, with strong follow-through and initiative to solve problems and ask the right questions
• Comfortable supporting a busy, high-performing team and building trusted working relationships with brokers
• Strong oral and written communication skills, including creating and editing marketing materials
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and Adobe Acrobat, with ability to quickly learn new and proprietary software
• Comfort using AI tools to work efficiently is a plus
• Commercial real estate experience is a plus but not required—Stream will train the right person on its systems and processes

Benefits

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

Equal Opportunity

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.